Privacy Policy
This policy explains how eVotters may collect, use, store and protect website, demo, pilot and platform information. It is written for the eVotters marketing website and should be reviewed against the final production platform, vendors and Australian privacy obligations before launch.
eVotters may collect information you provide through demo, contact, pilot, onboarding and support forms, plus information required to operate authorised strata meeting workflows. This can include contact details, company information, role details, portfolio context and operational meeting information.
Where eVotters is used for a meeting, records may include agendas, motions, notices, owner and proxy context, attendance, voting activity, results, minutes, reports and audit history. Access should be limited to authorised users according to the configured customer workflow.
Information may be used to respond to enquiries, arrange demonstrations, assess pilot fit, configure onboarding, operate the platform, support customers, improve workflows, maintain security and communicate relevant service information.
For customer meeting data, the strata management company, owners corporation, body corporate or other authorised customer will usually decide why information is collected, who can access it and how meeting records should be handled. eVotters processes that information to provide and support the service.
If AI-assisted features are enabled, eVotters may use approved meeting and building context to help draft summaries, identify participation patterns, surface unresolved items or prepare next-step planning prompts. AI output should always be reviewed by authorised users and does not replace legal, strata or professional advice.
eVotters is designed around controlled access, role-based permissions, organised meeting records, authentication, audit history and backup planning. Final hosting, encryption, retention and recovery settings should be confirmed for each production deployment and customer agreement.
eVotters may use trusted service providers for hosting, communications, forms, CRM, analytics, support, AI processing and integrations. Provider choices should be documented before launch, and personal information should not be sold to third parties.
The website may use essential cookies and, once configured, privacy-conscious analytics to understand page performance and enquiry activity. Any non-essential analytics or marketing tools should be documented in the Cookie Policy with the chosen consent approach.
Individuals may ask about access, correction or privacy concerns. Some requests may need to be directed to the relevant customer or strata organisation because they control the meeting records. eVotters should provide a clear contact path for privacy enquiries before launch.
Meeting and account information should be retained only for as long as needed for the service, customer instructions, legal obligations, audit requirements or dispute handling. This page is a working policy draft and should be reviewed by an Australian privacy advisor before publication.
The intended policy position is that eVotters does not sell personal information. This wording should be confirmed during legal and vendor review before launch.
In most customer workflows, the authorised strata organisation or management company controls the meeting purpose, access and record handling. eVotters provides the platform and support services.
No. AI-assisted output should be treated as a draft or support tool. Authorised users should review outputs before relying on them.
No. eVotters is designed to support organised meeting workflows. Legal, governance and professional advice should be obtained where required.
See how eVotters can help your team prepare, conduct and complete meetings with greater clarity.
