Australian strata meeting platform
Run Better Strata Meetings.
Less administration. More participation. Greater confidence.
Plan, manage and complete AGMs and EGMs from one intelligent platform purpose-built for Australian strata professionals.
Annual General Meeting
Harbour View Strata Plan
Participation
68%
Votes received
184
Proxy forms
31
Open motions
7
Voting progress
AI observation
Participation is strongest among owner-occupiers. Consider a final reminder for lots that have not opened the notice.
Upcoming tasks
Built around the real workflow of strata meetings.
The pressure point
AGMs should not consume your entire week.
The pain is not just voting. It is the pile-up of preparation, owner follow-up, proxy checks, meeting-day pressure and post-meeting records.
Hours leak across the workflow
Preparation, chasing, checking and rewriting minutes compound quickly.
Risk grows when records scatter
The more places decisions live, the harder they are to trust later.
Repetitive meeting preparation
Owner lists spread across systems
Proxy and voting confusion
Low owner participation
Too many reminders and follow-ups
Manual reporting and minutes
Difficulty locating historical decisions
Stress around meeting-day administration
Meeting lifecycle
One visual workflow from preparation to final records.
Instead of disconnected feature cards, eVotters should feel like a control room for the whole AGM journey.
Prepare
Agenda, motions, owners
Engage
Notices, reminders, proxies
Run
Attendance, votes, meeting day
Complete
Results, minutes, archive
Platform capabilities
Everything needed to organise a better strata meeting.
Preparation, voting, proxies, communications, analytics, records and AI work together as one meeting operating platform.
Meeting Preparation
Reduce the repeated work behind AGM and EGM setup.
- - Meeting setup
- - Agenda planning
- - Motion organisation
- - Task readiness
Voting and Motions
Make voting easier to organise, monitor and review.
- - Online voting
- - Live voting
- - Motion results
- - Participation tracking
Owners and Proxies
Keep owner eligibility, attendance and proxy workflows visible.
- - Owner records
- - Proxy status
- - Eligibility review
- - Attendance visibility
Communications
Coordinate notices, reminders and follow-ups without losing context.
- - Email notices
- - Reminder workflows
- - Message history
- - Follow-up indicators
Analytics and Reporting
Understand engagement and readiness before the meeting becomes stressful.
- - Participation analytics
- - Voting progress
- - Meeting readiness
- - Historical comparison
Minutes and Records
Keep meeting outcomes easier to review, complete and archive.
- - Minutes preparation
- - Decision history
- - Meeting archive
- - Record retrieval
AI and Planning
Ask better questions of meeting history and prepare the next AGM with more context.
- - Meeting summaries
- - Issue patterns
- - Next AGM planning
- - Human-reviewed outputs
eVotters AI
Ask your meeting data better questions.
AI should help a strata manager move from scattered meeting information to clear actions, summaries and next-step planning.
Before the AGM
What owners have not responded, which proxies need review, and what motions may need extra explanation?
During the meeting
Which motions created disagreement, what actions were agreed, and who is responsible?
After the meeting
Generate a management-ready summary, unresolved issues list and next AGM planning prompts.
AI outputs should be reviewed by authorised users and do not replace legal or professional advice.
Ask eVotters AI
Human reviewAI response draft
Participation is lower than last AGM. Proxy follow-up is required for 18 owners, and the lift maintenance motion should be explained before voting closes.
Operating view
The meeting control room strata teams wish they had.
This replaces the simple team workflow block with an infographic view of the signals managers need before the meeting becomes stressful.
Meeting readiness signals
Readiness
82%
meeting tasks complete
Participation
68%
owners engaged before meeting day
Proxy review
31
forms tracked and ready
Records
1
meeting history in one place
From scattered work to one source of truth
Before
Spreadsheets, inboxes, proxy folders, manual minutes
During
Attendance, voting, proxies and motions visible in one place
After
Results, records and next AGM planning ready for review
See how much meeting administration could move off your team.
Estimated annual hours spent
252
Potential hours reduced
88
Indicative internal cost saving
$6,600
Managed lots now influence the estimate through a portfolio-size factor of 1.00x.
Results are illustrative estimates only. Actual outcomes depend on your process, portfolio and implementation.
Meeting records your team can rely on.
Role-based access, audit history, controlled permissions and recorded voting activity are presented as governance support, without unsupported certification or legal claims.
Guided pilot
Start with one meeting.
See how eVotters fits your workflow through a guided pilot using a real AGM or EGM.