Create the meeting once
Start with one meeting record that carries the agenda, owner context, notices, motions, voting setup and final records together.
Meeting Preparation
Prepare an AGM without rebuilding the same information five times.
Bring meeting setup, agenda items, motions, owner readiness, notices and internal tasks into one preparation workflow before meeting-day pressure starts.
Meeting Preparation
What this changes for a strata manager
The value is not another screen. It is fewer disconnected steps, clearer ownership of work and a record that is easier to review when the meeting is finished.
Turn agenda work into a checklist
Keep motions, supporting notes, documents and review status visible so the team can see what is ready and what still needs attention.
Prepare owners before notices go out
Review owner lists, contact details, eligibility context and participation history before communication begins.
Preparation workspace
One working area for agenda, motions, owners, notices and readiness.
Agenda
Ready
Owners
Review
Notices
Draft
Tasks
6 open
Workflow preview
01Meeting
02Agenda
03Owners
04Notices
05Ready
Draft notice prepared
Proxy review assigned
Motion pack checked
See readiness before the week gets busy
Surface outstanding tasks early so staff are not discovering missing items on meeting day.
- Readiness score
- Outstanding actions
- Staff responsibilities
- Meeting-day checklist
Connect notices to the meeting record
Prepare notices and reminders from the same workflow, rather than tracking communication separately from the meeting.
- Notice preparation
- Reminder planning
- Communication status
- Owner follow-up list
Carry context into the next AGM
Keep unresolved items and recurring building concerns connected, so the next meeting does not start from a blank page.
- Previous decisions
- Recurring issues
- Next AGM planning
- Historical context
Ready for a simpler way to run strata meetings?
See how eVotters can help your team prepare, conduct and complete meetings with greater clarity.